Executive Assistant II (President's Office)

Education • Full Time • Chai Wan, Hong Kong, HK • 2w ago

President’s Office

Ref No.: PO/EAII/03/26

Major Duties:

(a) To perform administrative and support duties for the President’s Office;
(b) To handle the sourcing, ordering and stock management of supplies, including the payment process, as well as the asset management;
(c) To assist with document and records management, including accurate and comprehensive data entry from multiple sources into the appropriate records;
(d) To assist in organising and providing support to meetings, events, functions, forums, conferences, symposia and other activities for the Institute;
(e) To assist in coordinating, arranging and conducting campus visits and tours, and to provide logistical and on-site support for visits by external guests;
(f) To draft official correspondence, including emails, letters, notices, agendas, meeting notes, duty visit reports and other documents;
(g) To handle enquiries from internal and external parties; and
(h) To assist in the preparation of presentation slides, event posters and other meeting / event materials or documentation for various meetings, events and purposes.

Requirements:

(a) (i) Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR
(ii) Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR
(iii) Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Mathematics / Project Yi Jin; OR
(iv) A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR
(v) A recognised Associate Degree / Higher Diploma or above.
* Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.
^ “Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in the HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.
(b) Polite, detail-oriented, organised, proactive, flexible / adaptable, with a strong sense of responsibility, good time management skills, and the ability to multitask independently as well as be a good team player;
(c) Able to appropriately handle confidential and sensitive information and materials;
(d) High proficiency in the use of computer software applications, including MS Word, MS Excel, MS PowerPoint, and Chinese word processing;
(e) Strong interpersonal and communication skills; and
(f) Good command of both written and spoken English and Chinese, with fluency in Putonghua will be an advantage.

Notes:

(1) Shortlisted applicants will be required to attend and pass a written test and a computer skills test.
(2) The appointee may be required to perform duties at different sites and outside Hong Kong occasionally, and work irregular hours, shifts and / or on Saturdays and Sundays as necessary.
(3) The remuneration package will be competitive and commensurate with qualifications and experience.
(4) The appointee will work at the Chai Wan Campus.

Application Procedures:

A completed application form [THEi-HR-601 (Dec 2025)], together with a full curriculum vitae, should be sent to thei-jobs@thei.edu.hk.

Applicants should take note of the following:
(1) Completed application form and detailed curriculum vitae (CV) should be combined into one file in PDF format with a file size below 10MB.
(2) The file should be saved with the applicant’s name as “surname and given name”, e.g. “CHAN Siu-lam.pdf”.
(3) For the email subject, please cite “Application for Executive Assistant II, PO (Ref No.: PO/EAII/03/26)”.

Review of applications will commence as soon as possible and continue until the post is filled.

The Institute reserves the right not to fill the post. Personal data collected will be used for recruitment purposes only. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

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