(Senior) Officer, IT Procurement

Banking / Finance • Full Time • North Point, Hong Kong, HK • 5d ago

Job Purpose:

Procure IT equipment, price negotiation, cost budgeting, purchasing coordination, IT asset management, payment process, license keeper and maintenance arrangement.

Main Responsibilities:

Perform IT procurement officer/senior officer roles and responsibilities as follows:

Procurement

Handle daily user IT procurement requests and provide technical advice for users to select the best products and services.
Acquire quotations from vendors under user requested.
Provide IT Expenditure Approval Form for applicant approval.
Verify the applicant approval to ensure authorization.
Vendor selection by comparison of products, price, services, warranty and delivery to decide the adequate quotation.
Gather applicant approval and footnote the rejected quotation for order preparation.
Submit quotation with proved documents to IT Procurement Section Head / IT project manager / Group Head of ITD for ordering approval.
Process order and coordinate the delivery among applicants, selected vendor and/or related parties such as data centre.
Inform IT Service or Network or Security Team / selected vendor to perform the installation.
File a set of copy of proved document, procurement document with related certificate or license or related substance together.
Update and maintain the entry of purchased hardware and software.

Invoice Handling

Assist Financial Accounting Department to handle related computer invoices including hardware and software purchases, data line, broadband, and maintenance of ATM machine, computer equipment, servers and software license.
Consolidate related documents to prove the invoice validity to process the payment.
Handle IT fixed asset addition registration, disposal, transfer and capitalization commencement monitoring.
Submit all invoices with supporting documents to Group Head of ITD / IT Procurement Section Head and grant authority manager (if appropriate) for payment approval.
Periodically send out the signed invoices with supporting documents to Financial Account Department for settlement.
File a set of invoices with documents. Update and maintain the entry of all invoices.
Tracking Maintaining
Update and maintain the expiration maintenance of hardware and software.
Assist project manager / related ownership to acquire renewal quotations, help in reviewing agreements / contracts for continuing maintenance.
Vendor selection on price comparison with services level (except privilege).
Provide quotations or IT Expenditure Approval Form to project manager / users for approval.
Verify the applicant approval to ensure authorization.
Process the renewal with vendor and arrange the prevention checking (if appropriate).
File a set of copies of maintenance agreement / contract, invoice, quotation, certificate and related documents together.

Software License Handling

IT Procurement Officer / Senior Officer as the contact point for software registration by default.
Consolidate evidence documents such as license certificate, software media, invoice, quotations, cost approval form or related documents to prove the purchased software.
File copies of software license prevented any license issue.

Incumbent Requirements:

Tertiary education with bachelor degree/ higher diploma (preferably with academic major in IT or supply chain management related disciplines)
Good knowledge of IT products
Well performs on computer data entry and document management
Ability to handle problems and tackle instant circumstances
Good communication and coordination skills with positive and helpful attitude
Good command of written and spoken English and Chinese
Self-acting, detailed mind, confidence and able to work under pressure

Please note that only shortlisted candidates will be notified.

Similar Jobs

客戶服務代表 - 分行營運 (歡迎畢業生申請)

Banking / Finance • Full Time • North Point, Hong Kong, HK • 2d ago

Banking / Finance Full Time

酌情性花紅及每月獎金無個人銷售目標歡迎應屆畢業生工作職責: 以優質服務態度處理客戶的查詢與要求協助客戶完成貸款申請手續與客戶及銷售團隊建立良好合作關係福利及發展: 多個分行地點選擇每月團體獎金年度花紅醫療保障生日假...

2d ago

Apply

Assistant Manager/Manager, Credit Policy & Project Management

Banking / Finance • Full Time • North Point, Hong Kong, HK • 1w ago

Banking / Finance Full Time

Perform credit risk related management reports Participate in the preparation and monitoring of reports related to compliance Assist in the enhancement of the reporting process Responsibilities: Perform credit risk relat...

1w ago

Apply

Assistant Manager/Manager, Credit Policy & Project Management

Banking / Finance • Full Time • North Point, Hong Kong, HK • 1w ago

Banking / Finance Full Time

1w ago

Apply

Officer, Credit Policy & Project Management (Project Focused)

Banking / Finance • Full Time • North Point, Hong Kong, HK • 1w ago

Banking / Finance Full Time

Responsibilities: Assist in the initiation and execution of credit-related projects to strengthen the Bank's risk management framework and optimize operational efficiency Support the implementation and enhancement of cre...

1w ago

Apply

(Part-time) Customer Service Officer, Digital Banking, Data & Payment Card

Banking / Finance • Part Time • North Point, Hong Kong, HK • 2d ago

Banking / Finance Part Time

1-year related experience Immediate available is preferred Fresh graduate is also welcome Responsibilities: To complete customer’s instruction and/or request within an agreed timeframe and strictly in adhere to all regul...

2d ago

Apply

Customer Service Officer (Part-time), Customer Services Centre

Banking / Finance • Part Time • North Point, Hong Kong, HK • 2d ago

Banking / Finance Part Time

HKCEE/HKDSE or above University students will also be considered Immediate available is preferred Responsibilities: Provide phone banking services to customers including the handling of inbound or outbound call, written...

2d ago

Apply

Project Manager / Assistant Project Manager (30K – 45K)

Engineering • Full Time • North Point, Hong Kong, HK • HK$ 35,000 - HK$ 45,000 / month • 1d ago

Engineering Full Time

Office / Workplace fit-out project Double Pay + Bonus / AL: 12 Days / Medical Plan Stable & Friendly Working Environment Our client is a well-established Interior Design & Construction Services company in Hong Ko...

1d ago

Apply

Project Manager / Assistant Project Manager (30K – 45K)

Building / Construction • Full Time • North Point, Hong Kong, HK • HK$ 35,000 - HK$ 45,000 / month • 1d ago

Building / Construction Full Time

1d ago

Apply

Property and Facility Officer (5-day work)

Property • Full Time • North Point, Hong Kong, HK • 1d ago

Property Full Time

Assist the area manager in daily operations 5-day work week Attractive remuneration package & fringe benefits Job Responsibilities: Assist the area manager in providing high-quality property management services Organ...

1d ago

Apply

Marketing & eShop Assistant

Public Relations / Marketing / Media • Full Time • North Point, Hong Kong, HK • HK$ 18,000 - HK$ 20,000 / month • 2d ago

Public Relations / Marketing / Media Full Time

Support events and digital campaigns Learn eShop tools on the job Work in a friendly, balanced team Job Duties: Organise events, roadshows, and brand activations Manage and improve eShop operations and user experience Ha...

2d ago

Apply