Executive Assistant

Executive / Personal Assistant / Customer Service • Full Time • Tsuen Wan, Hong Kong, HK • 1d ago

Supporting the Managing Director of Healthcare
Minimum 6 years’ experience as an Executive Assistant
A Bachelor’s degree in Business Administration or a related field.

Space to make a transformative impact, career and life.

At Chinachem, we create space for every kind of brilliant, and define ourselves by our purpose and impact. Our people are the pulse of the business, and it’s our entrepreneurial, vibrant culture that’s at the heart of our success. We offer a workplace where talent is empowered to have positive impact.

Originate world-class, world-changing work and experiences that enhance regeneration, resilience and recognition. Share in the successes and rewards that we’ll build as a team.

How you will make an impact:

The Executive Assistant will play a vital role in supporting the Managing Director of Healthcare by providing comprehensive administrative and operational assistance. This position is essential for ensuring the smooth functioning of the Healthcare Division and facilitating effective communication among team members and stakeholders.

Administrative Support: Manages the Managing Director's calendar, schedules meetings, and coordinates travel arrangements as and when necessary.
Communication Facilitation: Serves as a liaison between the Managing Director and internal/external stakeholders, ensuring clear and effective communication.
Action Item Management: Tracks and follows up on action items and tasks assigned to the Healthcare team to ensure timely completion.
Documentation Preparation: Prepares reports, presentations, and other documents as needed, ensuring accuracy and professionalism.
Meeting Coordination: Organizes and prepares materials for meetings, including agendas, minutes, and follow-up tasks.
Project Support: Assists in the planning and execution of Healthcare projects and initiatives, collaborating with team members as necessary.
Team Collaboration: Works closely with healthcare staff to support divisional goals and fosters a cooperative working environment.
Confidentiality Maintenance: Handles sensitive information with discretion and maintains confidentiality at all times.

What we are looking for:

Qualifications:

A Bachelor’s degree in Business Administration or a related field.
Minimum 6 years’ experience as an Executive Assistant or in a similar role supporting senior executives

Experience and skills:

Demonstrated success as an executive assistant or in a similar administrative role, showcasing relevant skills and competencies.
Ability to work independently under pressure and meet tight deadlines in a fast-paced environment.
Strong organizational abilities and meticulous attention to detail, ensuring accuracy in all tasks.
A proactive, mature approach to work, with the flexibility to adapt to changing priorities.
Capable of managing multiple tasks efficiently and effectively prioritizing responsibilities.
Strong interpersonal skills, with the ability to build and maintain relationships across all levels of the organization.
Proficient in Microsoft Office Suite and other relevant software applications.
Fluent in both spoken and written English and Chinese.

At Chinachem, we share a singular vision: “Places with Heart.” This binds us together in enriching the lives of People, driving Prosperity and protecting our Planet in order to deliver lasting commercial, social and environmental benefits. We encourage all of us to do good and engage with our communities through our CCG Hearts Loyalty Programme. Yet, while united in purpose, we deeply respect individual differences and champion diversity and inclusion throughout our organization. In the year 2022/23, over 42% of our management positions are held by women. As an equal opportunity employer and a proud signatory of “The Racial Diversity & Inclusion Charter for Employers,” we warmly welcome applicants from all backgrounds to join the Chinachem family.

We offer a comprehensive package that mirrors our genuine appreciation for the contributions you’re set to make. Should our collective purpose align with your personal and professional aspirations, we invite you to be a part of our transformative journey. Forward your full resume, highlighting both current and expected remuneration and your earliest availability, to our Human Resources Manager at Chinachem Group, 35-38 Floor, Tower 2, Nina Tower, 8 Yeung Uk Road, Tsuen Wan, N.T. For those preferring a streamlined approach, the Apply Now option is just a click away.

We give every application the attention it deserves. However, if you haven't received a response within 8 weeks, please understand that we might be looking for a different fit at this time.

The personal data you provide will be treated with the utmost confidentiality and used solely for recruitment purposes. While the provision of full and complete information is necessary for our selection process, sharing your personal details is a voluntary decision. Failure to provide any of the requested data may impact the processing and outcome of your application. However, we assure you that all personal information shared during this journey will be retained for 24 months and then subsequently erased. Where there are suitable vacancies in our subsidiaries or associate companies during that period, we may transfer your application to them for consideration of employment, but only with your prior consent.

We strictly adhere to all applicable data protection laws and regulations, including the Personal Data (Privacy) Ordinance. Your personal data will not be disclosed to any third parties for other unrelated purposes without your prior consent. Applicants have the right to request access to and correction of their personal data collected. To do so, please submit your request in writing to the HR Department at Chinachem Group by emailing hrpd@chinachemgroup.com with the subject line 'Personal Data Access Request.' You may also submit your request directly to the Human Resources Department at 35-38/F, Nina Tower, 8 Yeung Uk Road, Tsuen Wan, New Territories, Hong Kong.

In creating Places with Heart, we prioritize empowering our people to make a transformative impact, career and life.

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