Executive Assistant

Human Resources / Office Administration • Full Time • Hung Hom, Hong Kong, HK • 2w ago

DEPARTMENT OF COMPUTING

Executive Assistant (Ref. 251211009-IE)

Duties

The appointee will be required to:

(a) provide administrative support to academic programmes, covering a wide range of activities such as admission, subject registration, examination, class time-tabling, student exchange, student liaison and professional accreditation;

(b) assist in the coordination and organisation of teaching and learning related activities, e.g. teaching seminars and project presentations;

(c) provide logistic and operational support to the office and departmental activities, such as Information Day and conferences;

(d) compile statistics reports and maintain databases;

(e) provide support to the daily operation of General Office and handle counter enquiries;

(f) liaise and coordinate with other academic departments and central administrative units within the University as well as external organisations; and

(g) perform any other duties as assigned by the Head of Unit or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree with relevant post-qualification work experience;

(b) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;

(d) be attentive to details, dynamic and able to work under pressure and meet tight deadlines; and

(e) be proficient in computer software applications including Microsoft Office and Chinese word processing.

Preference will be given to those with relevant working experience in tertiary institution.

Shortlisted candidates may be invited to sit for a written test.

Applicants who have responded to the previous advertisement need not re-apply.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website https://jobs.polyu.edu.hk/general.php. Consideration of applications will commence on 29 January 2026 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect. To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.

Similar Jobs

Academic Service Officer (REG) (Ref: 2600099)

Human Resources / Office Administration • Full Time • Ho Man Tin, Hong Kong, HK • 1d ago

Human Resources / Office Administration Full Time

Performing efficient and accurate clerical and administrative duties Preparing reports and related admissions & enrolments documents Performing efficient office management duties such as record keeping and filing Maj...

1d ago

Apply

Senior Accounts & Admin. (雙薪加表現花紅/ Mon-Fri: 0900 - 05:30pm/ $22-23K)

Human Resources / Office Administration • Full Time • Hung Hom, Hong Kong, HK • 3d ago

Human Resources / Office Administration Full Time

開心工作環境 & 良好公司文化及氣氛 Mon - Fri: 09:00 - 05:30 pm/ No overtime work 雙糧 + 表現花紅 + Medical + 2 weeks of Annual Leave Job Highlights 開心工作環境 & 良好公司文化及氣氛 Mon - Fri: 0900 - 05:30 pm 雙糧...

3d ago

Apply

GRAND PROMENADE - SENIOR PROPERTY OFFICER / PROPERTY OFFICER

Human Resources / Office Administration • Full Time • Sai Wan Ho, Hong Kong, HK • 4d ago

Human Resources / Office Administration Full Time

Holder of Degree / Diploma in Property Management or related disciplines; Member of CIH / HKIH / Registered Professional Housing Manager or other related professional qualification is preferred; 5 years’ solid experience...

4d ago

Apply

Executive Assistant (Institutional Relations) (Temporary Appointment)

Human Resources / Office Administration • Contract / Project Based • Hung Hom, Hong Kong, HK • 1w ago

Human Resources / Office Administration Contract / Project Based Full Time

GLOBAL ENGAGEMENT OFFICE Executive Assistant (Institutional Relations) (Temporary Appointment) (Ref. 260130003) [Appointment period: twelve months initially, with possibility of further appointment] Duties The appointee...

1w ago

Apply

Administrative Assistant (Temporary Appointment) (several posts)

Human Resources / Office Administration • Contract / Project Based • Hung Hom, Hong Kong, HK • 1w ago

Human Resources / Office Administration Contract / Project Based Full Time

ACADEMIC REGISTRY Administrative Assistant (Temporary Appointment) (several posts) (Ref. 251231011) [Appointment period: each for two to six months initially, with possibility of further appointment] Duties The appointe...

1w ago

Apply

Assistant Student Development Manager (Temporary Appointment)

Human Resources / Office Administration • Contract / Project Based • Hung Hom, Hong Kong, HK • 1w ago

Human Resources / Office Administration Contract / Project Based Full Time

STUDENT AFFAIRS OFFICE Assistant Student Development Manager (Temporary Appointment) (Ref. 260128005) [Appointment period: twelve months] Duties The appointee will be required to: (a) support the Student Development Sec...

1w ago

Apply

Assistant Officer (Study in Hong Kong Office for UGC-funded Universities)

Human Resources / Office Administration • Full Time • Hung Hom, Hong Kong, HK • 1w ago

Human Resources / Office Administration Full Time

GLOBAL ENGAGEMENT OFFICE Assistant Officer (Study in Hong Kong Office for UGC-funded Universities) (Ref. 260128002) The Study in Hong Kong Office for UGC-funded Universities reports to the Heads of Universities Committee...

1w ago

Apply

兼職人力資源助理

Human Resources / Office Administration • Full Time • Hung Hom, Hong Kong, HK • 1w ago

Human Resources / Office Administration Full Time

工作職責：協助招聘工作，如：發佈職位、篩選履歷、安排面試跟進入職流程、確保入職文件準確無誤協助安排新人培訓日程，確保培訓順利協助團隊日常行政及文書工作任職要求：中六（DSE/會考）或以上學歷熟悉Microsoft Office辦公軟...

1w ago

Apply

Senior Assistant Registrar / Senior Academic Service Manager (REG) (Ref: 2600065)

Human Resources / Office Administration • Full Time • Ho Man Tin, Hong Kong, HK • 1w ago

Human Resources / Office Administration Full Time

Leading the Enrolment section of the Registry Managing the administration and operations in respective areas Providing executive support to committees and working groups Major Duties and Responsibilities Reporting to the...

1w ago

Apply

Executive Officer (Temporary Appointment)

Human Resources / Office Administration • Contract / Project Based • Hung Hom, Hong Kong, HK • 2w ago

Human Resources / Office Administration Contract / Project Based Full Time

DEPARTMENT OF ENGLISH AND COMMUNICATION Executive Officer (Temporary Appointment) (Ref. 260123004) [Appointment period: five months] Duties The appointee will be required to: (a) serve as Secretary to the Head of the D...

2w ago

Apply