Assistant Manager, Company Secretarial

Professional Services • Full Time • Quarry Bay, Hong Kong, HK • 1d ago

Ensure compliance with all applicable laws and regulations
Attend to statutory filings, disclosure, and reporting with regulatory bodies
Implement processes to promote, sustain and uphold good corporate governance

Our Company Secretary's Department is now inviting candidates to apply for the following position:

Assistant Manager, Company Secretarial

The job holder will support the Deputy Company Secretary by providing company secretarial services for the Cathay group, including listed companies, divisional subsidiaries, and outports in various jurisdictions.

Responsibilities:

Ensure compliance with all applicable laws and regulations, including the Listing Rules, the Securities and Futures Ordinance and the Companies Ordinance, etc
Attend to statutory filings, disclosure, and reporting with regulatory bodies. Provide recommendations on the implementation of new workflow as necessary
Implement processes to promote, sustain and uphold good corporate governance
Maintain secretarial and statutory records, and perform regular reviews of the companies’ information database and filing system
Organise board and committee meetings, and follow up on subsequent work and minutes writing
Handle corporate transactions, as well as the formation, winding up and restructuring of companies to meet business needs
Provide secretarial support to business units in preparing corporate documents, the renewal of aviation services-related licenses, and liaise with external regulators and other stakeholders as needed
Oversee team administration, performance evaluation, and training strategies
Handle ad-hoc assignments as required

To be successful in this role, you must have:

A Bachelor’s degree, and be an Associate Member of CGI/HKCGI
At least 8 years of company secretarial experience in sizable listed companies or professional services firms
Solid knowledge of the Companies Ordinance, the Listing Rules, the Securities and Futures Ordinance and other applicable regulations
Good analytical and problem-solving skills, with the ability to multitask and organise multiple tasks concurrently
A proven track record of supervising a compact team, all in the pursuit of cultivating a culture of excellence and robust team commitment
Proficiency in Microsoft Office Suite and Word Processing applications
Excellent communication skills in both written and spoken English and Chinese (Cantonese and Putonghua)

Application:

At Swire, we are committed to creating an inclusive and supportive working environment for all our people regardless of their age, gender, gender identity, sexual orientation, relationship, family status, disability, race, ethnicity, nationality, religious or political beliefs. We believe in creating an environment where people feel comfortable at work and are able to realise their full potential.

We offer a competitive package to the right candidate. If you meet the qualifications and are interested in this position, you can send your application by clicking ‘Apply Now’. We will contact all shortlisted candidates. If you are unable to submit your application online, please contact us at swirerecruit@jsshk.com or mail your application to the JS&SHK Recruitment Team at 5/F One Taikoo Place, 979 King's Road, Quarry Bay, Hong Kong.

Application deadline: 16 February 2026

The Swire group is an equal opportunity employer. All applications will be used exclusively for selection purposes and handled confidentially by authorised personnel only. Your application may also be considered for other suitable positions within the Swire group (please indicate clearly on your application if you would not like to be considered for other positions within the group.) Following the data privacy ordinance, all unsuccessful applications will be destroyed after an appropriate time.

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