Administrative Manager / Assistant Administrative Manager Office of the Vice President (Administration)

Executive / Personal Assistant / Customer Service • Full Time • Tai Po, Hong Kong, HK • 1w ago

We are seeking a highly skilled and motivated Administrative Manager to join our dynamic team, providing support to the Office of the Vice President (Administration). The appointee is pivotal in maintaining the daily operations of the Office and contributing to the strategic growth of the University. Key responsibilities include:

Deliver comprehensive administrative support to ensure efficient and effective office operations;
Prepare and draft correspondence, proposals and reports;
Organize and support initiatives/activities related to the development and strategic projects;
Collaborate with both academic and non-academic units to streamline processes;
Act as a liaison, coordinating agent with internal and external stakeholders to ensure seamless communication and operations;
Travel outside of Hong Kong and undertake work as assigned by the University, where necessary; and
Assist with ad-hoc assignments and any other duties as assigned/delegated by the Vice President (Administration) or his delegate(s).

Applicants for the Administrative Manager post should have a Bachelor’s Degree with preferably 7 years of post-qualification full-time working experience, ideally within a university-level administrative setting. They should have high proficiency in both written and spoken English and Chinese (including Putonghua), excellent organisational, communication, analytical, and practical advanced IT skills e.g. on design of templates, use of AI, etc.. They should also possess a strong sense of responsibility and confidentiality, be detail-minded, self-motivated and highly adaptable to changing environments as well as capable of working under tight timeline and willing to occasionally work beyond standard office hours. Applicants with less post-qualification full-time working experience will be considered for the Assistant Administrative Manager post.

Salary will be commensurate with qualifications and experience.

Initial appointment will be made on a fixed-term contract. Fringe benefits include the University’s Voluntary Contributions to MPF Scheme or a contract-end lump sum payment (totaling up to 10% of the basic salary), leave, medical and dental benefits. The appointee will hold a substantive rank of Executive Officer II in the University.

The University only accepts and considers applications submitted online for this post. Applicants should complete the online application form and upload a full CV on or before 22 January 2026. Applications which are incomplete or without the required documents may not be considered. Personal data provided by applicants will be used for recruitment and other employment-related purposes. For details of the Personal Information Collection Statement, please refer to http://www.eduhk.hk/jobsopp/index.php?glang=en.

All applications will be treated in strict confidence. Only those who are shortlisted will be contacted. The University reserves the right not to fill the position(s) advertised. Since the incumbent’s work would involve contacts with persons aged under 18 and/or mentally incapacitated persons, prospective employee(s) will be required to undergo Sexual Conviction Record Check operated by the Hong Kong Police Force.

Further information about the University is available at http://www.eduhk.hk.

EdUHK is an Equal Opportunities Employer.

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