Executive Assistant

Human Resources / Office Administration • Full Time • Hung Hom, Hong Kong, HK • 3d ago

DEPARTMENT OF CIVIL AND ENVIRONMENTAL ENGINEERING

Executive Assistant (Ref. 251128003-IE)

Duties

The appointee will be required to:

(a) provide administrative support to the appointment of research staff of the Department, including the preparation of advertisement, issuing letter of appointment and liaising with central office regarding work visa applications;

(b) handle conference and duty leave applications;

(c) allocate workstations to research personnel, maintain an accurate record and support the general office administration of the Research Offices of the Department;

(d) handle hotline enquiries;

(e) assist in data management and report compilation; and

(f) perform any other duties as assigned by the Head of Department or his/her delegates.

Qualifications

Applicants should:

(a) have a recognised degree with some relevant work experience;

(b) have a good command of both written and spoken English and Chinese, including fluency in Putonghua;

(d) be pleasant and have a positive work attitude; and

(e) be able to work in a team and have good communication, interpersonal and organisational skills.

Conditions of Service

A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.

Application

Please submit an application through PolyU’s career website (https://jobs.polyu.edu.hk/general). Consideration of applications will commence on 5 December 2025 until the position is filled. The University’s Personal Information Collection Statement for recruitment can be found at https://www.polyu.edu.hk/hro/careers/pics_for_recruitment/.

PolyU is an equal opportunity employer, dedicated to fostering an environment that embraces diversity and demonstrates inclusion of people from all backgrounds, cultures, identities and experiences where all members of the University are treated with fairness, dignity and respect. To learn more about the University’s “Statement on Equal Opportunities, Diversity, and Inclusion”, please visit our website at https://www.polyu.edu.hk/hro/equal_opportunities_diversity_and_inclusion/.

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