Lingnan University is one of the eight publicly funded institutions in the Hong Kong Special Administrative Region (HKSAR) and has the longest established tradition among the local institutions of higher education. It is widely recognised for providing quality education with a focus on whole-person development and conducting high-impact research for a better world. Moving forward, Lingnan University is well positioned to take lead as a comprehensive university in arts and sciences in the digital era, with impactful research and innovations.
Lingnan University offers undergraduate, taught postgraduate, and research postgraduate programmes in the Faculties of Arts, Business, Social Sciences, and the Schools of Data Science, Graduate Studies and Interdisciplinary Studies. To foster interdisciplinary collaboration and scientific progress, Lingnan University established the Lingnan University Institute for Advanced Study (LUIAS), attracting distinguished scholars from around the world to collaborate with its faculty and students. With traditional strengths in arts, business, social sciences, and interdisciplinary studies, the University aims to equip students with practical knowledge and critical thinking skills to thrive in the future. Subsequent to the establishment of the School of Data Science and LUIAS, Lingnan University is transforming into a hub for global leaders to develop and promote human-centric technology and social policies. Further information about Lingnan University is available at https://www.ln.edu.hk/.
Applications are now invited for the following post:
Senior Administrative Manager
Registry
(Post Ref.: 25/220)
The Registry is responsible for planning and implementing policies related to academic development and quality assurance, student admissions, registration, records, class scheduling, assessment, and academic policies, as well as administering study programmes and overseeing graduation.
Responsibilities
- Provide secretarial support to various University committees such as the Undergraduate Examination Board and the Student Disciplinary Committee
- Coordinate the degree audit exercises, review the degree audit, potential graduate lists and graduate lists produced by task officers, and improve degree audit processes
- Review examination timetables, lists of discontinuation of studies and potential cases of discontinuation of studies, grade revisions/credit transfer from student exchange programmes and consequential changes in academic standing, academic honours and/or graduation fulfilment to ensure accuracy
- Review business processes and system support, propose system enhancements, and work with relevant parties to develop and implement system enhancements to meet new demands and enhance accuracy and effectiveness
- Review budgets and monitor the Team’s storage and disposal of personal data
- Serve as task officer for specific tasks in major exercises such as examinations, congregations, and dinner receptions for academic honours recipients
- Perform any other duties as assigned by supervisor(s)
Requirements
- A recognised degree
- 10 years or above work experience, with at least 3 years at the upper management level and preferably experience in understanding administrative matters across higher education
- A proven record of successful supervisory experience in a people-oriented environment
- Excellent skills in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures
- An excellent command of written and spoken English and Chinese, and proficiency in Putonghua
- Meticulous attention to detail
- Strong interpersonal skills and the ability to work with diverse populations with diplomacy, poise, and tact
Candidates with less/more experience will be considered for appointment at a relevant rank.
Salary and Fringe Benefits
The rank and commencing salary will be commensurate with qualifications and experience. Fringe benefits, where applicable, include annual leave, medical and dental benefits, mandatory provident fund, and gratuity.
Application Procedure (online application only)
Please click “Apply Now” to submit your application. Personal data collected will be used for recruitment purposes only.
We are an equal opportunities employer. Review of applications will continue until the post is filled. Qualified candidates are advised to submit their applications early for consideration.
The University reserves the right not to make an appointment for the post advertised, or to fill the post by invitation or by search. We regret that only shortlisted candidates will be notified.
