Responsibilities
HSEQ, Marine matters
Monitoring inward documentation sent from ships as per company requirements.
Group each record for review and analyzing purpose.
Keeping and organizing all communications files, PSC inspection, Internal/ External audit, Corrective/ and follow up actions of the office and all vessels of the fleet, for further evaluation and quality controls.
Publish, launch, and circulate, within the company, the Safety Management Manuals, and related correspondences to each department and fleet vessels.
Manage the HSEQ Library and archive SMS documents, records, files in the designated SharePoint folders.
Assist in taking over and handing over of the vessel management.
Process applicable invoices and maintain records of accounting and payments.
Be well familiar and use all HSE & Vetting and Security related internal and external platforms and software and programs to their best potential.
Acting as a communicator between the HSEQ department and office departments and related persons to work as a team to the best benefit of the ISM code, ISPS code and ISO requirements.
Support in Office drills , exercises as assigned by the HSEQ Manager
Support any ad-hoc duties as assigned by Marine Superintendent, HSEQ & Marine Director/Manager and company.
Vetting Matters
Monitoring inward documentation sent from ship as per company requirements for Vetting, screening & TMSA.
Group each record for review and analyzing purpose.
Update Crew Matrix in cooperation with the Crew department and upload them. Bring any noncompliance to the knowledge of Vetting Manager
Update and submit online HVPQ, Q88 and other screening platforms.
Maintain and monitor Vetting & CDI inspection planner.
Apply vetting and CDI inspections and assist Superintendents and vessels for submission of PIQs and uploading operator; s comment on OCIMF platform.
Liaison with Vetting inspector, local agents & Pre-vetting Superintendents for smooth operation
Assist in TMSA , DBMS , and third-party office audits
Any other duties assigned by the Vetting Manager
Security Matters
Assist in Security related communication with external parities, vendors for Additional security measures e.g. SEV, Armed guard, Security guard, Stowaway search arrangements etc.
Circulate Security circulars, advisories and Guidelines to fleet vessels.
Requirements
Bachelor's degree holder or above or former marine officer /engineer, preferably in shipping or related studies.
3-5 years working in ship management company or in the shipping Industry. Highly preferred with HSEQ/Marine/ Vetting Assistant experience.
Good oral and written communication skills in English.
Proficient in MS Office Suite and relevant administrative tools.
Strong work responsibility and team collaboration consciousness, able to actively fulfil job responsibilities and maintain good cooperation with team members.
Strong communication skills, language expression abilities, and execution capabilities, able to convey information clearly and accurately, and effectively promote work progress.
Strong stress resistance abilities, able to remain calm and rational when facing pressure and challenges, seeking effective solutions.
Immediate availability is highly preferred.
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