Part-time HR Assistant

Human Resources / Office Administration • Part Time • Hong Kong, Hong Kong, HK • 1m ago

Our Mission

At WeMaintain , we believe that smart buildings start with the people who keep them running. That’s why we give engineers the autonomy, time, and recognition they deserve, because they’re the ones who truly understand what’s happening on the ground.

To support them, we build our own technology—hardware and software —that gives real-time, reliable data to improve how buildings are managed, maintained, and upgraded.

Join us to lead the transformation of building operations in Hong Kong, where grit meets purpose, and people grow through trust, responsibility, and meaningful impact.

Why Join Us?

WeMaintain is for those who want to feel trusted, respected, and challenged. If you’re here to just do the minimum, it won’t work. But if you’re curious, driven, and looking for a place that combines ambition with authenticity, we’d love to work with you!

Our Values — What They Mean For You

�� Care

We take the time to support our teammates, listen, and make decisions that respect people, whether it’s a field engineer’s safety issue, a colleague’s mental load, or a client’s challenge.

At WeMaintain, care shows up in real ways: flexible work, open feedback, and helping out even when it’s “not your job.”

�� Grit

We don’t give up when things get tough. We adapt, we learn fast, and we push through challenges with determination and focus. We know building something meaningful isn’t easy, and that’s what makes it worth it.

Grit here means being reliable, taking ownership, and staying solutions-oriented, especially when there’s no clear path.

�� Uniqueness

We value what makes each person different. Whether it’s a background, a skill, or a way of thinking, we believe our strength comes from diversity and authenticity. There’s no mold to fit into here.

At WeMaintain, your voice matters. You’re encouraged to speak up, try new things, and bring your full self to work.

�� Living Our Values

These values aren’t optional—they’re how we decide who joins, how we work together, and how we grow.

At WeMaintain, we build powerful tech, but it’s our culture that sustains our growth.

Whether you’re in the field, at your desk, Care, Grit, and Uniqueness are the foundation of how we operate and the filter for everything we build.

Technology makes us go fast. Culture helps us go far.

Who Are We Looking For?

WeMaintain is looking for a Part-time HR & Admin Assistant.

This role will be responsible for assisting our Senior Finance Manager and Head of Operations with HR and administrative tasks.

What Will Your Future Role Be?

Manage end-to-end recruitment processes, including job postings and initial candidate screening.
Coordinate the onboarding of new employees
Maintain an accurate and up-to-date employee database, which includes employee records with personal data and leave records.
Ensure personnel files are kept in an orderly way
Occasionally, review the compensation and pensions of employees
Collate information to send to third party payroll company including checking OT calculations, MPF contributions, and filing of tax returns
Implement compensation and benefits policies and procedures
Day-to-day operations: answering questions from the team, completing and communicating administrative documents
Coordinate office events and activities to foster a positive company culture that aligns with our values
Prepare regular HR reports

You Are the Right Person for Us If You Show :

Bachelor's degree
3 years’ experience in payroll and benefits
Detail-oriented and proactive
Strong sense of responsibility
Good command of written and spoken English and Chinese
Strong organizational and communication skills
Willing to learn and work in an intense working environment
Immediate availability preferred
At least 16 hours per week (4-8 hours per day)
Early retirees are welcome

How to Apply?

Every application is read attentively, and your cover letter will make a difference by allowing us to get to know you better.

Our culture is based on trust, autonomy, and flexibility. We value diversity and inclusivity and believe that having a team where everyone can be authentic is essential. We encourage people from all backgrounds to apply.

�� Recruitment Process

Phone interview with Flora, Senior Finance Manager - 30 minutes
Face-to-Face interview with Shangwen, Head of Operations, and Flora, Senior Finance Manager - 45 minutes
Online interview for culture fit purpose with Tom, VP Global Service, 30 minutes

All applications applied through our system will be delivered directly to the advertiser and privacy of personal data of the applicant will be ensured with security.

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