POSITION OVERVIEW

The Senior Administrative Manager is accountable for operations of the support functions for Local Office as well as Firmwide initiatives and activities.

ESSENTIAL FUNCTIONS

Manage Administrative team(s) and resources responsible for all support functions in assigned offices;
Supervise Administrative staff including team performance and set goals, ensuring the team’s continuous professional development; additional staff management as assigned;
Manage administrative operations and services for assigned offices, including office services, records and facilities;
Administer the Firm’s initiatives and operations as assigned, including but not limited to office process implementation projects, construction/fit-out projects, programs and events;
Supervise and oversee the Client Service Specialist (CSS) cohort in Hong Kong, including responsibility for the CSS/Attorney allocations, and managing the CSS’s performance and development, working closely with Talent Management where required;
Assist Regional Director with office discretionary budget oversight;
Advise and administer budget control and maintenance for local assigned support departments;
Provide administrative support to facilitate on-boarding and departures of both attorneys and business professionals;
Plan office events (onsite and offsite), managing event budgets, and facilitate community outreach programs;
Collaborate with internal parties and external resources;
Manage administration-related vendor relationships;
Work collaboratively with cross-functional teams and departments across offices; and
Handle additional projects and tasks as may be assigned and necessary.

QUALIFICATIONS

Bachelor’s degree (preferred);
Experience of secretarial/CSS working practices (preferred);
At least 5 years of supervisory/management experience (preferred);
At least 5 years of work process and procedure experience; and
At least 5 years of experience in a professional services or legal environment (preferred).

Paul Hastings (Hong Kong) LLP

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Senior Administrative Manager